Document sharing software lets multiple users work on the same document at the same time. This prevents confusion and delays for projects.
Document sharing on the internet is easier to manage than sending emails with attachments, and can be done on any device that has an internet connection. It also removes the requirement to store hard copies, and reduces file size limits.
There are a variety of methods for sharing files, such as FTP and SFTP. Cloud storage solutions, such as Box or P2P networks. However, the most effective document sharing tools offer central management, security features like encryption and data-in transit protection and real-time synchronization.
Managers of projects should also look out for features, such as version and history control and collaboration detection, which makes it easier to keep track of changes and to ensure that everyone works on the most recent draft. It is also simple for teams to share documents, as they can make comments and assign tasks.
ClickUp is a project management tool which comes with built-in document sharing capabilities. Its granular permissions allow users to select who can view the files, edit them or delete them and lets them view who’s currently editing in real time. Its file syncing feature ensures the most recent version of files on every device, while its collaboration detection feature lets users know when others view or comment on. The program comes with a massive library of wikis, spreadsheets, and notes to anonymous assist teams in staying on track.