Online board meetings are an efficient method to manage the hectic agendas of board members from non-profit organizations. Participants can avoid traffic and meet deadlines, as well as travel expenses. With a few simple guidelines an online board meeting can be as efficient as meeting face-to-face.
In order to increase participation It is essential to utilize tools that make meetings more interactive and lively. Video communication with attendees can increase engagement as it enables participants to read body language and understand non-verbal communication. Additionally, the ability to use instant messengers within the meeting can help keep conversations running smoothly. Finally, requiring all attendees to announce their presence at the beginning of each meeting can ensure they are heard and seen in the meeting.
The agenda should be planned carefully to ensure that it is clear what issues will be discussed and how they will be dealt with. According to the Nonprofit Learning Labs it is suggested that the agenda be a little less than 20% to allow for more time for discussion and discussion.
A virtual format also offers new opportunities to participants who would otherwise be excluded due to time or cost constraints. This allows the board to bring in new perspectives and ideas that will result in more informed decisions. The meeting is also able to expand its reach by eliminating physical barriers. Board dashboards can also be used to prep attendees for the meeting and provide data for discussions.
